Release Notes for March 2025

Reports

• Updated table text colours to match the original design

Overdue invoices

• Label updated to say "Due today" if due today and then revert to 1 day overdue, 2 days overdue, etc
• Added a status under "Unpaid" if a payment is processing e.g. BECS takes 3 days. Now it is easier to see at a glance what needs attention or is processing as normal (attached screenshot)
• Fixed an issue where BECS payments were trying to be double attempted (did not trigger a charge but needed fixed)
• Filters on mobile - put them behind a filter icon which user can click to open them. this fixes some bad UI of scrolling entire screen on mobile

Auto pay release

Auto pay has been rolled out for 2.0 with an extra setting to control the dunning process.

Docs here

The new option in 2.0 is "Dunning" which means you can have manual payment for new invoices but to let invoices in arrears continue to be attempted.  This will help reduce the burden of chasing bad debt whilst they work out a new agreement with customers for a booking.  By default is is set to "Enabled" for each new booking.

Booking Auto Activation

We’re excited to announce that you can now enable booking auto activation for a workspace! Simply navigate to

Booking Rules > Automation

and switch from Manual to Automatic. You can choose from several options for activation timing: immediate, hours before, or midnight.

For further details, please refer to the

Booking Auto Activation documentation on Notion.

• Automated late fee
• Track booking creator

Document expiry notifications

has rolled out document expiry notifications.  This will help ensure companies have valid documents like a driver licence on file and be notified (or notify the customer directly) if it is expiring.  Docs here

Claiming a deposit

We have released the ability to claim a deposit.  This is not part of the end flow booking at this stage, that work is scheduled.  However you can now claim a deposit and use it to pay off outstanding debt or raised ad hoc invoices for things like damage.

Docs here.

Charges per location

We have added the ability for charges in a package to only apply on certain locations if required.  Use case; airports have daily surcharge fees, non airports do not.  This was requested by Moment Luxury and Avis Alaska.

Docs here.

Invoice changes

Invoices have been updated to show primary driver name and also the booking applicant if the billing owner is different.  We now show outstanding balance on invoices

Emailing invoices

Turning of email invoices, sending invoices to multiple people and different email for the person but send invoices to accounts for example. https://docs.loopit.co/billing/invoices/emailing-invoices

Service reminders

Service reminders in Loopit help ensure timely maintenance by notifying you when a service is due. Learn all about setting up service reminders here.

Mileage billing

Phase 1 of the mileage overage billing feature has been released.  This covers tracking usage, billing overage - docs here.

The team is working on migrating the allowances from 1.0 to 2.0 and also booster pack support

Refund of credit card surcharge

When a refund is done and the original payment has a surcharge we will refund this now.  It is pro rated e.g. payment was $100 + $2 surcharge.   Refund $50 will refund $50 + $1

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